Central Evaluation Unit Essay

The XIII Directorate of the European Union has a Central military rating Unit (CEU) which is tasked with evaluation of applications for grants from academics under its cooperation and foundations scheme. This scheme distributed relatively small grants to fund cooperative research surrounded by universities in the EU. All applications were sent to the CEUs processing unit (CEUPU) by university liaison officers (ULOs) who are base in around 150 universities. The process flow of the CEUPU lav be shown in the following page. As can be seen, the turnaround time can be shortened even more if the checker will have direct access to the ULOs and coordination done directly.This can be achieved by use of electronic mail with the secretaries just copy-furnished. Also, the document tracking can be automated so that everyone knows where the documents are at every given time, using the identifier code that has been established for each application. In all, the application will be handled by th e following people1. The ULOs who receive it and send to CEU.2. Receipt clerk that checks that forms are complete.3. Coding staff spate up a unique identifier for the application, encodes the data in the system.4. Senior secretary that assigns the application to the next obtainable checker.5. Checker assesses the application. Half of the time, there is a need for additional information or data, and this must be conveyed to the secretary.6. Secretary sends a query to the ULO7. ULO secures the info from the applicant and sends back to secretary8. Secretary sends to checker designate9. Checker decides10. Auditor composes and sends acceptance/rejection letter. The problem of the CEUPU process is that there are too many steps and people involved in the process. First, the process can be automated and the application documents scanned. Then, the accuse can be sent electronically to the chequer so that they can be evaluated. Direct communication by the checkers to the ULO can be mad e for any inquiries/ additional data needed.Auditors prepare the acceptance or rejection documentsULOs receive application for grantsAdditional info and requirements sent backRequest letter sent burden sent to secretary who then makes a request for the collection of any information missing or additional information required YesNOChecker evaluates the applicationDecision is made by the checkers to accept or rejectAdditional information needed?Senior secretary of the checkers assigns file to the next available checker 8 receipts clerks check each application for completeness of all infallible forms Applications arrive from 150 ULOs, placed in the in-tray NOYESPro forma front sheet affiliated to documents2 clerks place identifier on the form and encode it into the information system COMPLETE?